GDPR Privacy Policy

INFORMATION CLAUSE ON THE PROCESSING OF PERSONAL DATA AS PART OF RECRUITMENT PROCESSES

The administrator of your personal data is Brainhub LLC with registered office in Gliwice (44-100) at 26, Górnych Wałów Street, REGON: 364666949, NIP: 6312663239, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court in Gliwice, X Economic Department of the National Court Register under KRS number: 0000622336, share capital: 7 500,00  PLN, hereinafter also referred to: "Administrator". The Administrator may be contacted by sending a letter to the postal address indicated above or by sending an e-mail to: [email protected].

Providing personal data to the extent indicated in the provision of Article 221 § 1 of the Labor Code of June 26, 1974 (i.e., Journal of Laws of 2022, item 1510, as amended, hereinafter also referred to as the "Labor Code") is necessary to participate in this recruitment process. Provision of any other data is voluntary.

Your personal data are processed for the following purposes and on the following legal grounds:

1. in order to participate in this recruitment process on the basis of:

a) with regard to personal data referred to in the provision of Article 221 § 1 point 1 - 3 of the Code of Civil Procedure (name(s) and surname, date of birth, contact details) - on the basis of the provision of Article 6(1)(c) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and the repeal of Directive 95/46/EC (General Data Protection Regulation) (OJ. EU. L. of 2016. No. 119, p. 1 as amended, hereinafter also referred to as: "RODO"), i.e. the processing is necessary for the fulfillment of a legal obligation incumbent on the administrator;

b) with regard to the personal data referred to in the provision of Article 221.1.4 - 6 of the Code of Civil Procedure (education, professional qualifications, course of previous employment) - on the basis of the provision of Article 6.1.c of the RODO, i.e. processing is necessary for the fulfillment of a legal obligation incumbent on the administrator, and Article 6.1.b of the RODO, i.e. processing is necessary for the performance of a contract to which the data subject is a party, or to take action at the request of the data subject prior to entering into a contract;

c) with respect to personal data other than those indicated in the provision of Article 221 § 1 of the PC. - on the basis of the provision of Article 6(1)(a) of the RODO, i.e. the data subject has consented to the processing of their personal data for one or more specified purposes, whereby the provision of the aforementioned personal data in the recruitment process signifies consent to their processing by the Administrator, their provision is voluntary, and the lack of their provision does not affect the possibility of participation in the recruitment process;

d) when the recruitment process concerns a position for which no employment contract will be concluded - based on the provision of Article 6(1)(f) of the RODO, i.e. the processing is necessary for the purposes resulting from the legitimate interests pursued by the Administrator.

2. for the purpose of establishing, asserting or defending against claims, if the claims relate to the recruitment process conducted by us - on the basis of the provision of Article 6(1)(f) RODO, i.e. the processing is necessary for purposes arising from the legitimate interests pursued by the Administrator.

3. in order to participate in future recruitment processes - on the basis of the provision of Article 6(1)(a) RODO, i.e. the data subject has consented to the processing of their personal data for one or more specified purposes (if you have given such consent).

Your data will be stored until the completion of this recruitment process by selecting an employee for the position to which the recruitment relates, for no longer than 12 months from the date of sending us an application for the position. In the event that you consent to the processing of data also for future recruitment processes, your personal data will be stored until you revoke your consent, but no longer than for 3 years from the date of consent. Your personal data may also be stored for the purpose of establishing, asserting or defending against claims, if the claims relate to the recruitment process conducted by us, but no longer than for 3 years from the moment of completion of the recruitment process.

You have the right to access the content of your data and to rectify, erase or restrict its processing, as well as the right to object, request the cessation of processing and data portability, the right to withdraw your consent at any time (whereby withdrawal of consent will not affect the legality of the processing of your personal data that took place before the withdrawal of consent) and the right to lodge a complaint to the supervisory authority (the President of the Office for Personal Data Protection).

Your data may be entrusted to entities cooperating with the Administrator in order to conduct the recruitment process. Entrustment may include related entities or entities providing services related to recruitment, i.e. courier companies and companies providing human resources and legal services.

Your personal data may be transferred outside the European Economic Area (EEA) to entities such as Webflow, Google Workspace, Typeform, Notion, Make.com. The transfer to a country outside the EEA is carried out in accordance with the rules under Chapter V of the RODO, i.e. using one of three mechanisms, i.e. standard contractual clauses, the necessity of the transfer for the performance of the contract concluded with you (or to take pre-contractual measures requested by you), or on the basis of your consent (the last mechanism combines the risk of not ensuring adequate protection of personal data). 

Personal data provided by you will not be subject to automated decision-making, including profiling.